The electronic document registration option triggers the implementation of the Land Registry electronic document registration service (eDRS). Land Registry’s electronic Document Registration Service (eDRS) provides a faster and more cost-effective way for customers to submit and receive applications. Using eDRS, customers can submit a range of applications electronically that could previously only be lodged through paper-based methods. 

The submission documents have been split into applications and supporting documents for ease of use.  

When attaching an application document Redbrick will allow the user to select the type of application being added (such as the Transfer (TR1)), the document (either from the matter or attached manually) and finally whether the document is certified. 

If you need to add a CHARGE document to your application then make sure you add the MD reference. This will usually be applicable as Lenders provide the Land Registry with specific instructions on how to treat their charges depending on the MD reference number, which can be found on the Charge document itself. If you have manually added a DISCHARGE, make sure you edit the other documents to select their correct priority as discharges should usually be the first priority item (i.e. the first thing that the Land Registry will do when processing the application).

Supporting documents are added in exactly the same manner, except the dropdown shows a list of supporting document types instead of application types. 

Adding a document from the matter displays the documents saved against the matter. These must be in either PDF, GIF, JPEG or TIFF format. If they are in Word you cannot pull them through to the submission. 

Parties and Representations 

This screen will allow you to identify what roles each interested party has on the application and also identify who will be representing them on the matter. 

This screen will be automatically populated with the client, any buyer/seller information (if applicable), and all third parties included on the matter. The roles they play on the application will depend on what is being applied for. For example, in a simple Transfer with Charge application, the parties would be configured as per the screen below. Any third-party solicitors added to the matter will be shown in the represented by dropdown and will be listed on the application accordingly. 

You can also add additional parties if required by clicking on the Add Party to Matter button. This saves them in the normal way onto Redbrick against the matter you are in. Then click on the Add Party To Application button and select them to add to this application. They must exist on that matter already. 

On the Solicitor role, you need to make sure a reference is populated if it hasn’t auto populated. 

Check is all correct. 

Once everything has been filled in, checked, and you are happy to submit the application to the Land Registry via eDRS, then click on the Submit button. 

You can save the information and come back to it at a later stage by clicking on the Land Registry button dropdown arrow at the top of Redbrick and selecting eDRS. You must be in the relevant matter for this. 

When your eDRS application has been received by the Land Registry the user will receive a notification in the bottom right hand corner of Redbrick to acknowledge receipt. 

When the notification is clicked on the user will see the below:- 

The user will then be asked if they want to save the acknowledgement as a note in the Documents area. This is a Yes or No. If Yes is selected you will see the below window where you can change any text and then click the Save button to save it in Documents. 

This then shows in the Documents area. 

The Application can then be accepted, rejected, or requisitions raised by the Land Registry.

If the transaction is completed by the Land Registry with no queries, the user will then get another notification in the bottom right hand of Redbrick to say the transaction has been completed and the register has been updated. 

Reply to Requisitions 

When an application has been acknowledged by the Land Registry (via a completed acknowledged response to an eDRS request), the system will allow the user to add on additional applications or supporting documents or to update an existing document already submitted (where the Land Registry has requisitioned the request).

If requisitions have been raised on a matter the user will again see a notification in the bottom right hand of Redbrick informing them of this. 

To then reply to the requisition(s) go to the Documents area of that matter and there will be a button called Reply to Requisitions. 

Selecting the Update Existing option will display a list of all active (Acknowledged requests) against the matter.  Once the user has selected the correct application, the system will then show a list of all the applications and supporting documents attached to the matter. When one of these are selected, the system will show the standard application/supporting document dialog box (see Adding applications/supporting documents) with the selected application/supporting document information and will attach the currently selected document to the request.  

The ‘Add as New’ option will do the same as above, except that the user will be allowed to enter the application/supporting document details (application/document type, certification type etc). 

Any information received from the Land Registry will come back as a Notification.